Annual Council Minutes 21st May 2024
`MUMBY PARISH COUNCIL
MINUTES OF THE ANNUAL COUNCIL MEETING
HELD 21ST MAY 2024
Present: Cllr Taylor (Chair); Cllrs Bradley, Robinson, Morlini & McCaig
Mrs J. Cooper (Parish Clerk)
1. ELECTION OF CHAIRMAN & DECLARATION OF ACCEPTANCE
Cllr McCaig proposed Cllr Taylor remain, seconded by Cllr Morlini. Cllr Taylor accepted nomination and as there were no further nominations it was resolved that Cllr Taylor be elected Chairman for the forthcoming civic year. He signed his Declaration of Acceptance which was counter signed by the Clerk as Proper Officer.
2. ELECTION OF VICE CHAIRMAN
Cllr Bradley proposed Cllr McCaig remain, seconded by Cllr Robinson. Cllr McCaig accepted and as there were no further nominations it was resolved that Cllr McCaig be elected Vice Chairman for the forthcoming civic year.
3. APOLOGIES
Apologies and valid reasons for absence were received from Cllr Smith and these were accepted. The need to apologise with valid reasons to the Clerk was stressed.
Cllr Eyre (ELDC) also sent his apologies.
4. DECLARATIONS OF INTEREST
Cllr Bradley declared a personal interest in Agenda Item 12 relating to National Grid’s proposals as a potentially affected land owner.
5. MINUTES OF THE MEETING HELD 16TH APRIL 2024
It was resolved that the Chairman sign these minutes as a correct record.
6. UPDATE FROM THOSE MINUTES
Planters – to be donated by RDR Timber to match the bus shelter, to liaise with lady who plants them regarding delivery/installation day. Thanks to be sent to RDR timber.
Coots Lane – there is to be no further action.
7. OUTSIDE BODIES
There were none
8. CORRESPONDENCE
Letter from Outer Dowsing, their application for cabling has been deposited with Secretary of State.
9. REGISTRATION OF ALLOTMENT LAND
Email received and sent to Cllr Robinson with attachments, to confirm the allotment land had now been registered in the name of the Mumby Parish Council.
10. FINANCIAL
a) Accounts for payment
It was resolved that the following accounts be paid:
Clerks salary & PAYE (May) 347.10
Internal Audit 30.00
Insurance 530.58
Meeting Room hire 25.00
The Chairman and signatories signed the Unity Bank forms for the transfer.
b) AGAR audit forms
It was resolved that the Chairman sign the following forms (which had been circulated to members)
i. Certificate of Exemption
ii. Governance Document
iii. Accounts Statement
The Internal auditors report was noted, which raised no issues.
11 POLICIES
The following policies had been circulated and it was resolved that no alterations were required:
Standing Orders
Financial Regulations
Code of Conduct
Data Protection Policy
Risk Assessment
Planning
12 PLANNING
There were no applications.
The proposed underground cable was discussed, this is in addition to the proposed overhead Pylon route. It was resolved to object on the grounds of industrialisation of open rural countryside, changing the character entirely, potential for heavy traffic on A52 causing further damage to highway and impact on tourism for the area and that the cable should continue its route offshore.
13 DATE OF NEXT MEETING
This was noted as 16th July 2024
14 ANY OTHER GENERAL MATTERS/NEXT AGENDA ITEMS
- Next agenda – Footpath progress
Discussion on location of the three banners, RDR Timber had volunteered to put them up for the parish council and it was agreed that one go in their old shop window facing A52, one on the village green area near the church and one on the junction Long Lane.
Bend sign on Long Lane still facing the wrong way- Clerk to report.
There being no further business the meeting closed at 8pm