Minutes of the Annual Council Meeting 17th May 22
MUMBY PARISH COUNCIL
MINUTES OF THE ANNUAL PARISH COUNCIL MEETING
HELD 17TH MAY 2022
PRESENT: Cllr D. Robinson (Chair after Item 1); Cllr J. Morlini, Cllr J. Bradley; Cllr B. Willson,
Cllr J. Taylor, Cllr L. McCaig
Mrs J. Cooper (Parish Clerk)
4 members of the public.
1. ELECTION OF CHAIRMAN & COMPLETION OF DECLARATION OF ACCEPTANCE OF POST
It was proposed (Cllr Bradley), seconded (Cllr Morlini) and resolved that Cllr Robinson be appointed Chairman for the forthcoming civic year. There were no other nominations and Cllr Robinson accepted the appointment and took the Chair. She completed her Declaration of Acceptance of Post of Chairman, which was counter signed by the Clerk as Proper Officer of the Council.
2. ELECTION OF VICE CHAIRMAN
It was proposed (Cllr Morlini), seconded (Cllr Bradley) and resolved that Cllr J. Taylor be appointed Vice Chairman for the forthcoming civic year. There were no other nominations and Cllr Taylor accepted the appointment. He wished to record the Council’s thanks to Cllr Bradley for leading the Parish Council for the past four years.
3. APOLOGIES FOR ABSENCE
Cllr Eyre (ELDC) had sent his apologies for this meeting.
4. APPLICATIONS FOR CO-OPTION (ex Cllr Banfield position)
One application had been received from Mr Smith. As he was not in attendance it was resolved that he be asked to the next meeting to tell the Council a little about himself before co-option at that meeting if appropriate.
5. DECLARATIONS OF INTEREST
Cllr Willson declared an interest in planning application for his property to be discussed later in the meeting.
6. MINUTES OF THE MEETING HELD 19th APRIL 2022
It was resolved that the Chairman sign the minutes of the meeting held 19th April 2022 as a correct record of that meeting.
- The Clerk confirmed the Archer survey should be in position 25th May.
- The precept had been received, but in two parts – ELDC had encountered some issues in payment of precepts, some Parish Councils received overpayments, some underpayments.
- The Clerk confirmed that the N S & I account could be accessed (minute 10) and £16,000 to be transferred as funds ear marked for access and other asset improvement works.
- Tree survey – the trees in the Churchyard bordering the A52 had been surveyed, all growth at the bases need cutting back and one needs re-surveying in 18 months. Clerk to Contact R. Aldrich.
8. OUTSIDE BODIES
There was no LCC/ELDC representatives.
9. FOOTPATH UPDATE
The Clerk advised that Cllr Davey had been approached by the Footpaths Officer to confirm that all the information was correct, and that he had done so. Decision due at the end of May 2022.
There was no general correspondence.
11. NEGOTIATIONS WITH CHURCH REGARDING ACCESS TO CEMETERY
It was noted that the Parish Council had a lease with the Church to access the cemetery via a potential 6 ft wide footpath shown on plan, granted in 1979 for a period of 99 years, with some 56 years left to run. It was agreed that it would be prudent to open negotiations with the Church authorities to have an access vested in the ownership of the Parish Council off the layby and alongside the boundary of the adjacent bungalows. This would then guarantee ownership and access to the Council’s cemetery. Clerk to initially contact Diocese on this matter.
a) Accounts for payment:
it was resolved that the following accounts due be paid:
Clerks salary & PAYE (May) £298.56
Watson Lindsey (tree survey) £378.00
L. Croft (internal audit) £ 30.00
Transfer to N S & I account £1600.00
Insurance (see c below) £ 458.00
Hi Lite Signs (plaque) £ 49.67
b) AGAR forms
It was resolved that the Chairman sign the following Audit forms:
i) Certificate of Exemption
ii) Governance Document
The internal auditors report was noted.
c) It was resolved that the Council accept the insurance quote and agree to a three year fixed sum.
d) it was resolved that the Council purchase a recycled bench for siting in the cemetery, together with concrete fixing kit to commemorate the Queens Platinum Jubilee. The plaque to be fitted was also approved.
a) To remove condition 6 relating to provision of a footway – Hogsthorpe Road, Mumby
It was resolved to object to this removal of the condition.
b) Change of Use land to site 15 holiday units, construction of a lake and reception/exhibition building and internal roads – Helsey Farm. This was a resubmission to amend some details. Cllr Willson declared an interest in this item and the following item and left the room during the debate and decision.
It was resolved to raise no objections.
c) Diversion of footpath – Helsey Farm – It was resolved to raise no objection.
(Cllr Willson rejoined the meeting)
14. DATE OF NEXT MEETING
This was agreed as 19th July 2022.
15. ANY OTHER MATTERS.
Thanks were given to Cllr Willson who indicated this was to be his last meeting. He had done a lot of work in the parish, particularly assisting with the Christmas tree and fixing new waste bins.
There being no further business the meeting closed at 7.45pm