Minutes

DRAFT  MUMBY PARISH COUNCIL

Minutes of the Meeting held

19th April  2022

At On Your Marques

Present:  Cllrs J. Bradley (Chair); J. Morlini; J. Robinson, B. Willson

Mrs L. MCaig (until minute no 2)

Cllr S. Eyre (ELDC)

Mrs J. Cooper (Parish Clerk)

There were no issues raised in the public session.

1.            APOLOGIES

                Apologies and valid reasons for absence were received from Cllr Taylor, and the reason was accepted.

2.            CO-OPTION FOLLOWING VACANCY EX CLLR BAXTER & UPDATE ON CURRENT VACANCY

                The clerk read out e mail from Mrs McCaig who wished to be co-opted onto the Council.  After discussion and hearing a little about herself from Mrs McCaig, it was proposed, seconded and resolved that she be co-opted to fill the vacancy left by ex Cllr Baxter.

                The Clerk advised that the vacancy created by Cllr Banfield had been notified to the Returning Officer, the notice giving 28 days for any election had been placed in the notice board.

3.            DECLARATION OF ACCEPTANCE

                Cllr McCaig completed her Declaration of Acceptance which was counter signed by the Clerk as Proper Officer, and Cllr McCaig joined the meeting.

4.            DECLARATIONS OF INTEREST

                There were none declared at this point.

5.            NOTES OF THE MEETING HELD 15TH MARCH 2022

                It was resolved that the Chairman sign the notes of the meeting held 15th March 2022 as official minutes of that meeting.

6.            UPDATE

                Minute 6 – The Clerk advised that the Archer equipment would be in position on Long Lane in approx 4 weeks time.

7.            REPORTS FROM OUTSIDE BODIES

                Cllr Eyre (ELDC) had nothing further to report from ELDC other than Mablethorpe and Skegness had been awarded funding of approx £25m each.

8.            CORRESPONDENCE

• The Clerk read out an e mail received from the Monitoring Officer regarding a complaint relating to involvement of a Parish Councillor in a matter relating to potential fly tipping, which was reported to the parish Council meeting on 20th April 2022.  The Monitoring Officer advised that any such complaints be forwarded to the relevant District or County Council for action, but that no further action would be taken in relation to this complaint.  The comments were noted by members present.
• Letter received from a resident concerned at potential increase in pitch numbers at  Nurseries Caravan Site, Coots Lane.  Cllr Bradley declared a personal interest in this as she owned land adjacent.  It was noted that the appeal decision stated a maximum number of units (caravans, motor homes, tents) should not exceed 30.  It was agreed to forward this on to ELDC Enforcement Team for them to investigate if necessary.
• Email – ELDC Towns and Parish News – circulated via email to members
• Email from Cllr Davie relating to Pharmaceutical Needs Survey – emailed to members.

9.            QUOTE FOR INSPECTION OF TREES

                It was resolved to accept the quote of £378 to inspect the trees in the church grounds bordering the A52.

10           FINANCIAL MATTERS:

                a)  Accounts for payment:

                It was resolved that the following accounts be pad:

                Clerks Salary & PAYE (April)                                         £298.56

                b)  End of Year account balance sheet

                This was noted, the Clerk pointed out a .05p difference which she and the Internal Auditor were looking into.

                c)  Ear Marked Reserves

                The Clerk pointed out that the Council had a high amount of reserves and the external auditor would need to know if these were earmarked for any purpose.  It was therefore resolved that £16000 be ear marked for potential cemetery/allotment improvements and access.  Discussion on future of access through the Churchyard followed and it was agreed to have this as a specific item on the next agenda, with a plan to approach the Diocese regarding access to the cemetery.

                d)  Asset List

                The Clerk advised that the up to date (2021) list was with the internal auditor, however it was agreed that the computer equipment be removed from the list as no longer functional, that the new litter bin be added and to ensure the 3 speed signs were listed.

                e)  Investment Account

                The Clerk advised there was £1590.79 in the N S & I account.  It was agreed to investigate transferring the ear marked funds to that account, providing there was ability to withdraw.

11           PLANNING

                It was noted that the application for a dwelling on Long Lane had been withdrawn.

12           DATE OF NEXT MEETING

                This would be the Annual Meeting, with the Annual Parish (Public) Meeting being at 7pm immediately followed by the Annual Council Meeting.  Date 17th May 2022.

13           ANY OTHER MATTERS FOR GENERAL DISCUSSION/ITEMS FOR NEXT AGENDA

• Concern was raised at the number of vehicles being sold at premises, and this had been previously reported to ELDC.
• Need to ensure the footpath decision was received by May as stated earlier.
• Discussion on whether to plant a tree in the cemetery for the Queens Jubilee followed and it was agreed that the Clerk obtain prices for a recycled bench and a suitable plaque.
• Anglian Water leak Cumberworth Lane – this had been reported, Chairman to check if still leaking.
• Clerk asked various questions relating to insurance renewal questionnaire received, including whether Mumby Parish Council had responsibility for various play parks, zip wires, war memorials etc.

There being no further business the meeting closed at 7.55pm  (Cllr Eyre advised he would not be able to attend the May meeting)